WordProcessing – MS Word
This page is dedicated to the user questions related to word-processing and especially Microsoft Word. You can ask anything about MS Word here that is relevant to the Computer Operator Examination.
Please write your question in the comment box below. It will get published in this page after it is answered. You will get an email to notify that you’ve got an answer to your question. At the same time you are encouraged to answer any of the questions if you want to add more.
104 Responses to “WordProcessing – MS Word”
khagendra k.c. on February 4, 2012
How many types of calculation can don in ms word table?
shkhanal on February 5, 2012
Hi Khagendra,
The question is a bit vague as what you will call a type. However, you can apply formula in Word Table as you apply in Excel. Please note that MS Word is not for complex calculation but rather better presentation of document.
Lok Raj on February 27, 2012
Q. Which of the following is not paragraph formating ?
A. Alignment
B. Line spacing
C. Boldface
D. Tab stops
shkhanal on February 28, 2012
Dear Lok Raj,
Most of the paragraph formatting commands are in the Paragraph dialog box and you should remember them well. Please note that the paragraph dialog box contains Alignment, Indentation and Spacing on ‘Indents and Specing’ tab. Similarly it contains Pagination, Formatting Exception in ‘Line and PageBreaks’ tab. So all the options on those categories are paragraph formatting.
So, left, center, right justified alignments, left, first line, hanging, right indentations, line spacing, paragraph spacing (space before and after), Window orphan control, keep with next, keep lines together, page break before etc all are paragraph formatting.
Apart from Paragraph dialog box, we have a few paragraph formatting commands in other places as well. For example the border around a paragraph, shading in a paragraph, tab stop setting, bullets, numbering, line numbering (page setup dialog box layout tab) are also paragraph formatting.
Similarly, all the commands for character formatting are found in Font dialog box.
So, in above case, alignment, line spacing and tab stops are paragraph formatting but boldface (known as Bold) is character formatting.
Kumar on March 4, 2012
14. Uppercase on change case dialog box and all caps on fonts dialog box both converts selected text into capital letters. What’s the difference between the two ?
A) Both are same. They are only two different ways of capitalize text.
B) It is faster to convert from change case than from font dialog box
C) Change Case makes conversion permanent but all caps on font can always be reverted
D) All Caps on Font dialog box makes the change permanent where change case can be always reverted.
Pls….sir Answer me with explain ……..i m confuse….
shkhanal on March 4, 2012
Dear Kumar,
Yes we have two options to convert some text into uppercase.
Take an example of a sentence like ‘The highest peak of world is Mt. Everest”.
What you should understand is Format >> Font >> All Caps is a format and I hope you know, formatting is to change the size and appearance, not the content itself. So you can at any time, go to the dialog box and remove All Caps check box to bring it back to its original text.
But, in case of Change Case we issued a command to change the case of letters and your text had some uppercase and lower case letters like in example, after it converts, everything is uppercase. There is no way for you to know which letter was in lowercase and which in uppercase. You can’t revert it later after it is converted even if you need it.
Hope this helps you to understand and make you able to choose the correct option.
Kumar on March 4, 2012
it means Answer (c) is correct…..isn’t it?
Thank you sir….
Kumar on March 5, 2012
Respected sir….
i have problem with MSWord program 2003, sometime when i typed number in Nepali font preeti, it became blue color and it said “ctrl+click to follow link” when i put mouse over it.what it is? why its’ happed? any name of this type of problem?
pls sir Reply me….with explain…
shkhanal on March 5, 2012
MS Word has auto format and auto correct features that will format or correct automatically when you type and press space. Though you are typing in Nepali (using preeti font) computer stores and understand it in english (just the appearance is Nepali). So when you type something like ३३२५४।३४ in Preeti font, computer understants it as ##@%$.#$ that is something similar to [email protected]. MS Word thought it is an email address so converted it with hyperlink.
You can get rid of this if it is giving you trouble by Tools >> Autocorrect Options >> Autoformat As You Type and remove check mark from Internet and Network Paths with hyperlink.
Hope it clarifies your confusion. You can reply it if you still have further query regarding this.
[email protected] on March 6, 2012
Thanks sir…
Chakra bahadur bhandari on March 5, 2012
Which view in ms.word can’t display graphics?
1.normal 2.page layout view 3.pint preview 4.none of this
shkhanal on March 5, 2012
Normal view is for quick text edit and it does not display the images and graphics if they are not inline with text. Page layout view and print preview displays graphics very well.
suman on March 5, 2012
sir
which option on the bullets and numbering dialoug box allow you to adjust the spacing between a list bullet and the text that follows it ?
a) list style
b) indents and spacing
c) customize
d) all of above
shkhanal on March 6, 2012
All of those options lets you to control the space between the bullet character and text. But the option available in Bullets and Numbering is ‘Customize’ only.
suman on March 5, 2012
sir, data fields
a) are indicated by colum in a table
b) may be left
c) separated data into may logical parts
d) may contain multiple lines at text
shkhanal on March 6, 2012
All of the options are valid for the question but there is no ‘all of above’ option available. So priority-wise I’d select a) are indicated by column in a table.
Kumar on March 11, 2012
sir,
Which of the following is a special character for the clipboard in the Replace with text box?
A) ^p
B) ^v
C) ^c
D) ^t
i have no idea about this question….explain with answer pls. sir….
shkhanal on March 12, 2012
The correct answer is ^c
Where did you get this question? Its very rare that this feature will be noticed by the users. Anyway, this feature is used to search some text and replace that with whatever is there in clipboard. I hope following image makes it more clear for you.
Kumar on March 12, 2012
Thanks a lot sir…actually i m searching a lots of Question from internet …..
[email protected] on March 15, 2012
Any letter, Number or symbol found on the keyboard that you can type into the computer?
A) Character
B) Output
C) Type
D) Print
….????
shkhanal on March 16, 2012
This is a silly question composed. However the correct answer is A) Character. Generally people think that alphabets are characters but when typing whether that is an alphabet, capital or small letter, all the symbols and special symbols even a dot is a character and requires 8 bits to represent it.
[email protected] on March 15, 2012
The …..key cause the cursor to jump several positions of characters.
A) Enter
B) Insert
C) Shift
D) TAB
Ans…….With explain……Sir…..
shkhanal on March 16, 2012
Hi Kumar, the answer is obviously TAB.
If you press Enter it will return your cursor to the new line beginning position. Insert will not move the cursor, it will turn on/off the typeover mode. Shift tab does not move cursor, it just chooses the character to be typed on the keyboard. When you press TAB, it will move the cursor by 5 characters in DOS or 1/2 inch in MS Word and so on. So, this is the correct answer.
[email protected] on March 15, 2012
Word saves the records for a data source file in:
A) A rich text file format
B) a comma delimited text
C) a table
D) a table delimited text format
shkhanal on March 16, 2012
This is a question from Mail Merge in MS Word. If you create data source from MS Word itself, it creates a new document and stores your records in table in that document. so c) a table is correct answer.
However, please note that Word can accept comma delimited text, table, Excel sheet or database tables as data source for Mail Merge.
[email protected] on March 15, 2012
When you perform a mail merge, you can directly send the results to
A) a printer
B) a Microsoft excel
C) web page
D) Microsoft access
shkhanal on March 16, 2012
The final step of mail merge operation is Merge that allows you to merge and create a new document (default name Form Letter based on what type of main document you’ve selected) or merge and send in email or merge and send to printer. So among the options given A) a printer is correct answer.
[email protected] on March 15, 2012
what is the name of the default template that word uses to create blank documents?
A) Blank.DOT
B) User.dot
C) Default.DOT
D) Normal.DOT
shkhanal on March 16, 2012
If you did not select any template while creating a new document, MS Word automatically selects normal.dot template for your blank document. This is something like MS Word selects ‘Times New Roman’ font for new text in Office 2003 and ‘Calibri’ in 2007. They are the default font. similarly normal is default template.
A template stores styles, macros, autotext and the text as auto-content if you’ve entered any.
kumar on March 16, 2012
Thank you very much sir…..
अंजली ज्ञवाली on March 21, 2012
Which is an Office feature that makes it easy to edit embedded objects?
A.
pasting
B.
edit, links
C.
visual editing
D.
tools, update, links
अंजली ज्ञवाली on March 21, 2012
Which is an Office feature that makes it easy to edit embedded objects?
A.pasting
B.edit, links
C.visual editing
D.tools, update, links
अंजली ज्ञवाली on March 21, 2012
Which is an Office feature that makes it easy to edit embedded objects?
A.pasting
B.edit, links
C.visual editing
D.tools, update, links.
Suresh Khanal on March 22, 2012
Anjali, I've already replied this question. Please check http://icttrends.com/questions/wordprocessing-ms-word
Tika Kc on March 22, 2012
I think B. Edit , links is correct
Suresh Khanal on March 22, 2012
Dear Tika Kc , OLE is the technology to link and embed objects of other documents. You can embed and object (paste it to a document where the belongs to the embedded document after it is embedded. When the object on source document is changed, it is not reflected on embedded document) or link the object (the object appears in the document but is not imported. When the source of object is changed, it reflects on the linked document). You can choose Edit >> Links to edit the linked objects. You can double click to edit embedded object and in some cases can convert the objects into the native format of current document too.
So, looking upon the above facts, C don't think Edit, Links is the correct answer because the question is only for Embedded objects. That's why I selected c) Visual Editing.
अंजली ज्ञवाली on March 28, 2012
Q. What is the correct way to refer the cell A10 on sheet3 from sheet1?
A. A10
B. Sheet3.A10
C. sheet1! A10
D. sheet3! A10
Prem Raj Subedi on April 2, 2012
Suresh Sir Namaskar,
What is the function and where is use it – the ellipse (…)?
Suresh Khanal on April 2, 2012
Ellipse is just a symbol used in menu and dialog boxes to mean that it will open a dialog box when clicked.
Prem Raj Subedi on April 2, 2012
Which type of files cannot be navigate using clipart browser?
a) AVI
shkhanal on April 2, 2012
It can navigate avi files.
Prem Raj Subedi on April 2, 2012
Sir,
Which type of files cannot be navigate using clipart browser?
a) AVI
b) BMP
c) WAV
d) MP3
Suresh Khanal on April 2, 2012
MP3 can't be navigated using clipart browser. ClipArt browser searches and displays avi, bmp and wav files.
kumar on April 15, 2012
To Send file to recipient
A) File
B) Edit
C) View
D) insert
its ans is (A)…i have no idea about it…pls sir …explaining …
shkhanal on April 15, 2012
There is a ‘Send’ menu in File menu. So File should be the correct answer.
kumar on April 15, 2012
To set the text inside the fixed margin
A) Text wrapping
B) Text alignment
C) Text formatting
D) None of the above
i found answer is (A)…but how is it….?
shkhanal on April 15, 2012
Text Wrapping. This is to fit the text within the specified width. The text will automatically go to next line when the end of width is reached. This is also known as soft line break.
kumar on April 15, 2012
sir i m confusing with STYLE, Template, and Auto format in ms Word….
shkhanal on April 15, 2012
style is a set of pre-defined formatting instructions that you can use repeatedly throughout the document. styles are used to “tag” or identify parts of a document. An example of this is whether text is part of a heading, a footnote, a hyperlink, or body text. These are all examples of styles in Word.
Please see http://www.addbalance.com/usersguide/styles.htm for more information.
Templates are a special type of Word document that can hold text, styles, macros, keyboard shortcuts, custom toolbars and AutoText entries. A document created using a template will have access to all of these features and a large part of your job in creating a new document will be done for you if your templates are well thought out.
Please see http://www.addbalance.com/usersguide/templates.htm for more nformation
Auto format is a feature in MS Word that can analyze your document and apply common formatting to help you format your document faster. Autoformat can be used as you type or after you type. When you set options on the AutoFormat As You Type tab (Tools menu, AutoCorrect Options command), Word can automatically format text as you’re typing your document. For example, if you type a number followed by a period or hyphen, followed by a space or tab, followed by text, Word makes the text a numbered list.When you use the AutoFormat dialog box (Format menu, AutoFormat command), Word can format text in one pass, enabling you to review all the changes Word makes and accept or reject each one.
Please see http://office.microsoft.com/en-us/word-help/about-automatic-formatting-HP005189698.aspx for more information.
kumar on April 15, 2012
Which file format is supported to all programs?
A) .DOC
B) .MDB
C) .RTF
D) All
..ans with explain…
shkhanal on April 15, 2012
RTF stands for rich text format. This is the file format that most applications support.
kumar on April 15, 2012
The selection bar is
A) Located below the status bar in the word window
B) Below the title bar
C) To the far left of your document
D) used to open other office application
..??
shkhanal on April 15, 2012
C) To the far left of your document is correct answer. A vertical bar (invisible) on the left side of your page from where you can select whole line when clicked is selection bar.
shkhanal on April 15, 2012
Mouse pointer inclines towards right hand side when your mouse pointer is on selection bar.
kumar on April 15, 2012
Which of the following is not a part of the merge process
A) Main document
B) Data field
C) Merge field
D) Data source
shkhanal on April 15, 2012
Data field is not the part of merge process. We define main document, data source, insert merge fields into main document then we merge it.
kumar on April 15, 2012
The shortcut key to close the window is
A) Ctrl+F4
B) Alt+F4
C) Shift+F4
D) Alt+Tab
i found ans is….(A)….but how is it….In my view ans is (B)….
shkhanal on April 15, 2012
Ctrl + F4 is to close the document window. Alt + F4 exits the application.
kumar on April 15, 2012
Shortcut for add new record is
A) Ctrl ++
B) ALT ++
C) Shift ++
D) None
Ans with explain …pls sir…
shkhanal on April 15, 2012
There is no record to add in MS Word. Are you asking about inserting new row in Word table?
kumar on April 15, 2012
i have no idea about this question …this question is from computer google book….ans is (A)……there….
shkhanal on April 16, 2012
Oh then, its related to MS Access.
kumar on April 16, 2012
What is true with respect to mirror margins in word
A) Inside and outside margin of each page are equal
B) Left and Right margins of each page are equal
C) The inside margins are same width and the outside margins are the same width for each page.
D) None of the above…
???
shkhanal on April 16, 2012
Option c) is correct.
kumar on April 16, 2012
The text appears at the bottom of every page is called…
A) Footer
B) Footnote
C) Comment
D) Header
……..(A) or (B) ….i think its ans (A)……isn’t it?
shkhanal on April 16, 2012
footer. Footnote might not appear on every page
kumar on April 16, 2012
In Msword, Hard page break appears as
A) Dotted lines
B) Dotted lines with words “hard page break”
C) Dotted lines with words “Page break”
D) None of the above
i have no idea about this question…?????…pls sir ans with explain…
shkhanal on April 16, 2012
c) Dotted lines with words “Page Break”.
Insert hard page break by pressing Ctrl+Enter and then click on Show/Hide button on standard toolbar. It will display all the non printing characters. You will see the mark for hard page break as well.
kumar on April 16, 2012
Data fields….
A) Are indicated by column in a table
B) May be left empty
C) Data field
D) Data record
….???
shkhanal on April 16, 2012
Appears the question is corrupted.
kumar on April 16, 2012
Which of the following command let you to select entire table
A) Alt + Num 2
B) Alt + Num 5
C) Alt + Num 9
D) Alt + Num 3
..????
shkhanal on April 16, 2012
Alt + Num 5 selects the whole table in MS Word. But remember you should turn off the Num Lock.
kumar on April 16, 2012
which of the following is not valid version of Ms office?
A) Office 4.3
B) Office 97
C) Office 95
D) Office Xp
…???
shkhanal on April 16, 2012
There was no Office 95.
kumar on April 16, 2012
Which is not margin?
A) Left
B) Gutter
C) Header
D) Inside
….??
shkhanal on April 16, 2012
Header is not a type of margin.
kumar on April 16, 2012
Which mode makes you for fast printing ?
A) Normal mode
B) Draft mode
C) High resolution mode
D) None…
…???
shkhanal on April 16, 2012
None, because view mode has nothing to do with printing speed.
kumar on April 18, 2012
but ans is (B) …there…in computer google book
kumar on April 18, 2012
The keep a heading and its first immediate paragraph on the same page, which of the following options from the paragraph dialog box would be the best choice?
A) Widow and Orphan control
B) Page break before
C) keep lines together
D) Keep with next
????…ans with explain…
shkhanal on April 19, 2012
The option ‘Keep with next’ in Paragraph dialog box is used to ensure that the current paragraph will always be together with following paragraph. So it is the correct option for this question.
kumar on May 9, 2012
26. Which menu is used to edit footnote?
A) File
B) View
C) Edit
D) Insert
…in Computer operator google book ans is (D)….in my view ans is (B) …..pls sir ……i m confuse…
shkhanal on May 13, 2012
You are right. Insert menu is used to create new footnote. You can use View menu to display and make any changes on existing footnotes.
Kumar on May 10, 2012
41. To select a vertical block of text you use….
A) Ctrl+shift+F8
B) Ctrl+Alt+F6
C) Both a and b
D) No one of the above
Ans is (A) in computer google book…..is it true…sir….i think ans is (D)…..
shkhanal on May 10, 2012
Option A is correct.
Press Ctrl+Shift+F8 then press arrow keys to make vertical selection in MS Word.
kumarjoc on May 13, 2012
ooo…thanks sir…
Kumar on May 10, 2012
17. Boarder can be applied from
A) Format -> boarder and shading
B) Format -> cells
C) Both of the above
D) None of the above
in this question….ans (A) is right for msword….and ans (B) is right for MS excel….now which is right one…in google book… (A) is ans…..
shkhanal on May 10, 2012
For MS Word borders can be applied from Border and Shading menu in Format menu. In excel you need to access Format >> Cells menu to apply border. So is it option C the correct answer?
kumarjoc on May 13, 2012
You can secure a document using passwords. To set passwords go to
A) File, Save As
B) Tools, Options, Save
C) File, Save, Passwords
D) All of above
This question is from icttrends “mock up test”. i found ans is (B) but….how is it…in my view it should be (A) …pls …sir clarify me…
shkhanal on May 13, 2012
To set passwords you need to go to Tools >> Options >> Save
madhuresh on May 13, 2012
Q. What is the shortcut key for “Find and Replace” dialog box?
A. Ctrl + F.
B. Ctrl + R.
C. Ctrl + H.
D. Ctrl + Shift + F.
shkhanal on May 13, 2012
It is clearly Ctrl+H. What made your confused?
Sahadev on May 14, 2012
which of the following is not part of the merge process?
a. data field
b.merge field
c.data source
d.main document
shkhanal on May 15, 2012
Main document, data source, merge fields are there in mail merge operation. I guess data field is the answer for this question.
Sahadev on May 14, 2012
Q. the insert mode means
a.you can highlight text
b.you can type over existing text
c.new text is placed in the document at the insertion point
d. none of the above
Q. you can display the find and replace dialog box by using the
a.by using select
b.f5 key
c.edit >> find or replace
d.all of above
shkhanal on May 15, 2012
Insert mode is to go on inserting text on insertion line position without deleting existing text. In typeover move the existing characters are erased while you go on adding new characters.
You can display find and replace dialog box by using Edit >> Replace or Ctrl+H
Sahadev on May 14, 2012
q. the select object browse button is located
a.in the lower-left corner of the word screen
b.below the vertical scroll bar
c.on the menu bar
d. on the formatting toolbar
shkhanal on May 15, 2012
Below the vertical scroll bar.
You can use this button to choose object based on what you want to jump to next and previous, for example page, find, bookmark etc.
Sahadev on May 14, 2012
q. documents can be printed to
a. a cd
b.a file on the disk
c.a printer
d.b and c
shkhanal on May 15, 2012
You have ‘Print to file’ check box to print on disk. It is obvious that you can print anything on printer. So option d. ‘b and c’ is correct.
Sahadev on May 14, 2012
q. which of the following is not a type of section break ?
a.next column
b.odd page
c.next page
c.continuous.
shkhanal on May 15, 2012
You don’t have next column section break.
The available 4 section break are:
continuous, next page, even page, odd page.
Apart from section breaks, you have page break and column break. They are not section break.
Anita Poudel on May 14, 2012
1. You can create a table with
a. insert table button on the standard toolbar
b. the draw table command on the table menu
c. The draw table button on the tables and formatting toolbar
d. all of the above
2. Which is not a data source component
a. Mail Merge toolbar
b. Header row
c. Data fields
d. Data records
shkhanal on May 15, 2012
You can create a table in MS Word by all of the given methods.
Mail Merge Toolbar is not a data source component.